AI Solutions for Municipalities & Public Sector

Modernize operations with practical, production-ready AI

MeanIT helps municipalities reduce manual workload, improve visibility, and speed up processing using reliable AI and automation.

Our systems are auditable and designed to integrate with existing workflows, so teams can adopt AI without disruption.

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Reliable

Production-ready systems with clear ownership and safe rollout.

Auditable

Traceable actions, transparent outputs, and compliance-minded design.

Integrates

Works with existing workflows and systems—no “rip-and-replace.”

Common challenges we help solve

Municipal teams are often under pressure to improve services while working within limited resources and legacy systems. We focus on incremental improvements that reduce manual effort and increase visibility—without disrupting operations.

Manual, document-heavy workflows

Permits, applications, approvals, and supporting documentation.

Long processing times & backlogs

Reduce cycle time with automation and better routing.

Limited operational visibility

Understand volume, throughput, and bottlenecks in real time.

Fragmented systems & data silos

Connect processes and data with pragmatic integration layers.

High reliance on manual review

Introduce AI assistance with human oversight and controls.

Improve service without more headcount

Automate repetitive work and standardize decision support.

Discuss a Use Case

How we help

We focus on practical, incremental improvements — not large-scale system replacements. Every system is designed to be reliable, auditable, and easy to adopt.

1) Document Processing & Automation

4–8 week pilot-ready

Automate intake and processing of documents while maintaining human oversight.

• Permit applications
• Insurance and registration forms
• Supporting documentation
• Reduce manual review with clear exception handling

2) AI-Assisted Workflows

Enhance existing processes with intelligent automation — always with human-in-the-loop controls.

• Classification and routing of applications
• Data extraction from forms
• Automated validation and flagging
• Operator review queues and audit trails

3) Internal Knowledge Assistants

Help staff quickly access information across internal documents and records—without digging through multiple systems.

• Search across policies, procedures, and internal documentation
• Answer operational questions with citations
• Reduce time spent on navigation and context switching

4) Data Visibility & Dashboards

Provide real-time insights into operations to improve decision-making and transparency.

• Application volume and processing times
• Bottlenecks and delays
• Performance metrics and service-level reporting
• Alerts and exception monitoring

Our approach

We avoid “rip-and-replace” approaches. Instead, we deliver practical improvements that produce measurable results quickly.

Secure & compliant with public sector requirements

Auditable & transparent — every action can be traced

Human-in-the-loop — staff retain control and oversight

Incremental — start with a pilot, then scale

Integrated — designed to work with existing systems

Example applications

Automating permit intake and document classification

Extracting structured data from PDFs and forms

Routing applications based on predefined rules

Internal chat interfaces for staff to query data

Monitoring performance and identifying bottlenecks

Audit logs, exception queues, and review workflows

Talk Through an RFP Why MeanIT

Why MeanIT

MeanIT is led by Valeri Karpov, creator and long-time maintainer of Mongoose, one of the most widely used MongoDB libraries, with over 10 million downloads per week.

We specialize in backend systems and data platforms, workflow automation and orchestration, and AI systems designed for real-world use.

Selected client experience:

Engagement model

We typically begin with a pilot project to validate impact. This approach minimizes risk while delivering early results.

1) Identify a high-value use case

Select a workflow where automation can quickly reduce manual effort or backlog.
2) Build a focused solution (4–8 weeks)

Deliver an integrated, auditable pilot with human oversight and clear success metrics.
3) Measure outcomes and refine

Track time-to-process, error rates, throughput, and staff feedback.
4) Scale to additional workflows

Extend capabilities to related departments and processes as value is proven.

Get in Touch

If you are exploring AI initiatives, evaluating vendors, or responding to an RFP, we’d be happy to discuss your needs.

Meet Our Founder

Valeri Karpov

Founder & CEO

Engineer, Author, Open Source Leader

MeanIT is led by Valeri Karpov, creator and long-time maintainer of Mongoose, one of the most widely used MongoDB libraries, with over 10 million downloads per week.

With over 20 years of software engineering experience, Val has seen multiple generations of technology evolve and has consistently stayed at the forefront of emerging tools and platforms.

Over the last several years, he has specialized in AI implementation—helping organizations move from experimentation to reliable production systems that deliver measurable outcomes.

He studied computer science at Princeton University and has experience working on large-scale systems in both technology and financial environments, including time at Google and in algorithmic trading.

Val believes AI is powerful, but still requires a human touch. Through cross-functional leadership roles across different organizations, he brings a practical understanding of how to build infrastructure that lasts through inevitable transition and evolution.

Through MeanIT, he applies that experience to help municipalities and public sector teams deploy reliable, auditable systems - especially at the intersection of AI, data, and backend infrastructure.

Schedule a Consultation

South Florida Presence, Available for On-site or Hybrid

MeanIT is headquartered in Miami, with our team based in Miami-Dade County. We are committed to supporting local municipalities and public initiatives with modern, reliable technology—while maintaining a global client base.

Local government projects

Municipal operations, permitting, and internal systems.

On-site or hybrid engagements

Work with your team where it’s most effective.

Advisory to full implementation

Support RFPs, pilots, and production rollouts.